How do I use the Gradebook?

How do I use the Gradebook?

The Gradebook helps instructors easily view and enter grades for students. Depending on the Grade display type, grades for each assignment can be viewed as points, percentage, complete or incomplete, GPA scale, or letter grade.

Only graded assignments, graded discussions, graded quizzes, and graded surveys that have been published display in the Gradebook. Not Graded assignments are not included.

The default view in the Gradebook is to view all students at a time, but you can also view students individually in the Gradebook Individual View. However, Individual View currently does not support all settings and options from the Gradebook.

The following keyboard shortcuts are supported in the Gradebook:

S: Sort the grid on the currently selected column. Student name and Notes columns sort alphabetically. Other columns sort by grade (low to high).

M: Open the menu for the currently selected column.

Esc: Close the menu for the currently selected column.

G: Open the Assignment Detail page for the currently selected assignment.

C: Open the Grade Detail tray for the currently selected assignment.

Note: If your course includes multiple graders, please note that once you open the Gradebook, all existing Gradebook data is stored in the browser until the page is refreshed. Grades are not dynamically updated with any changes made by other graders in the Gradebook or in SpeedGrader.

Open Grades

In Course Navigation, click the Grades link.

View Gradebook

The top of the Gradebook includes global sorting options and settings you can use to organize your gradebook [1], which will populate the selected student data [2] and assignment data [3].

The Gradebook supports keyboard shortcuts. To view the Keyboard Shortcuts menu, click on the Keyboard icon [4] or press the Shift+Question Mark keys simultaneously.

 Global Sorting Options and Settings

The main Gradebook allows you to see all students, assignments, and grades.

In the Gradebook menu [1], you also switch between several options as available:

Individual View:
Allows you to assess one student and one assignment at a time and is fully accessible for screen readers. Individual View currently does not support settings and options from the Gradebook.

Gradebook History:
Displays the Gradebook History page, recent grade changes in the course according to student, grader, assignment, and date.

You can switch between Gradebooks at any time.

The View menu [2] allows you to filter and sort the Gradebook according to several viewing options:

Arrange By: arrange columns by default, assignment name, due date, points, or module

Filters: filter columns by type (assignment group, section, modules, student groups, and grading period, if applicable)

Statuses: view and change the color for a grading status (late, missing, resubmitted, dropped, and excused)

View Ungraded as Zero: temporarily change the Gradebook view so that grades display as if all ungraded assignments were given a score of zero. This setting is a visual change only and does not affect grades for students or other users of the Gradebook.

Columns: show or hide the notes column and the unpublished assignments column

Note: If the View Ungraded as 0 option does not display in your Gradebook, this option has not been enabled by your institution.

The Actions menu [3] allows you to sync grades to your institution's student information system (SIS), if applicable.

To bulk manage student grades in the Gradebook, you can also import grades and export grades.

Note: Currently the Gradebook Export CSV file data includes all Gradebook data regardless of filtered or sorting options.

Search student and View Gradebook settings

Late Policies

The Late Policies tab allows you to apply late policies in your course.

The Missing Submission Policy allows you to automatically apply a grade for submissions labeled as missing [1]. A submission is labeled Missing when the due date has passed and the assignment has not been submitted.

The Late Submission Policy allows you to automatically apply a defined penalty to submissions with a status of Late [2]. A submission is labeled Late when it is submitted past the due date. Additionally, you can define a threshold under which a student will not be scored, regardless of how late the submission is when submitted.

View Grade Posting Policy

The Grade Posting Policy tab allows you to change grade posting policies for your course.

To automatically post grades and make them visible to students as soon as they are entered, select the Automatically Post Grades option [1]. The posting policy is set to Automatically Post Grades by default.

To hide grades by default and manually choose when to post grades and make them visible to students, select the Manually Post Grades option [2].

Note: Grades for anonymous or moderated assignments must be manually posted. Moderated assignments grades cannot be unhidden until final grades have been posted.

View Student Name Column

The Student Name column displays each student's name and may also include a student's secondary ID, if enabled. You can hover over the column header and view the Student Name menu [2], which allows the following options:

​Sort and display student data

Show inactive and concluded enrollments

To view a student's Grades page, click the student's name [1].

View Assignment Column

Each column in the Gradebook [3] represents a published assignment in the Assignments page. Each column displays the assignment title, total points, and each student's grade.

To view the assignment, click the name of the assignment [1].

For each assignment, you can hover over the column header and view the Assignment menu [2], which allows the following options:

  1. Sort assignments by grade or status (missing or late)
  2. Access SpeedGrader
  3. Message students who fit within specific assignment criteria
  4. Curve grades
  5. Set default grade
  6. Hide or post grades for the assignment
  7. Enter grades as a specific value: point, percentage, or grading scheme (this option is only for grading convenience and does not affect the actual grade; not available for complete/incomplete assignment types)
  8. Download submissions and re-upload submissions (supported in file uploads only)
  9. Grade posting policy
To enter grades, type the grade supported by assignment type directly in the Gradebook cell [4].

You can also enter grades and change the submission status by clicking the Grade Detail Tray icon [2].

View Grade Detail Tray

The Grade Detail Tray allows you to enter or edit grades [1], change the status of a submission [2], and leave comments for the student [3].

View Assignment Groups and Total Column

The assignment groups shown in the Gradebook match the assignment groups created in the Assignments page [1].

If your assignment groups are weighted, the weighted grade displays below the group title [2]. Assignment group weights are reflected in the total grade. The assignment grade earned by the students is multiplied by the assignment group weight.

Grade totals from assignment groups are calculated in the Total column of the Gradebook [3]. 

You can hover over the column header to view the Total column menu [4], which allows you to sort by grade and move the total column to the front of the Gradebook. Additionally, if your assignment groups are not weighted, you can view the totals as a point value instead of a percentage.

    • Related Articles

    • Grades and Gradebook

      Grades can serve as a communication tool between students and instructors and allow instructors to track the progress of students. The Gradebook stores all information about student progress in the course, measuring both letter grades and course ...
    • How do I curve grades in the Gradebook?

      You can use the Gradebook to curve grades for an assignment. In the academic community, curving grades is advisable if only a certain number of students can pass, or when you require a fixed distribution of grades distributed throughout the class. To ...
    • How do I select a grade posting policy for a course in the Gradebook?

      In the Gradebook, you can select a default automatic or manual grade posting policy for all course assignments. Posting policies determine grade visibility for students. By default, Astria LMS courses use an automatic course posting policy. All ...
    • How do I view grades for inactive or concluded student enrollments in the Gradebook?

      You can view the grades for inactive and concluded student enrollments in the Gradebook. However, depending on the enrollment type, you may not be able to perform certain actions.  For concluded student enrollments, all content in the Gradebook is ...
    • How do I leave comments for students in the Gradebook?

      If you want to leave simple feedback for your students, you can leave a text comment directly from the Gradebook. Open Gradebook In Course Navigation, click the Grades link. Open Grade Detail Tray Locate the student name and assignment where you want ...